5/18/2023 0 Comments Zoom breakout rooms![]() ![]() Important Note: Only participants who enter the meeting with the email address registered in the pre-assigned breakout room will be allocated to the correct room when the breakout session begins. When ready, save the file and upload it using the Import Rooms window. Simply add the email addresses of your participants (this must match the email address they are using to log in to your meeting) and type the room name in the corresponding column. From the Import Rooms window, you can download a template file which already contains the required format. To get started, click the Import from CSV option. This allows you to use an Excel spreadsheet with participant email addresses to create rooms automatically. Repeat these steps until all your rooms are configured and click Save.įor larger groups, you may want to configure breakout rooms using a CSV Import. On the right side of the window, you can search the names or email addresses of the users you would like to register and add them to each room. When manually creating rooms, you will be presented with a window where you can click the + icon to add rooms. Guidance for each method is outlined below. This will allow you to create rooms manually using the + Create Rooms setting, or automatically using an Excel CSV import. Under Meeting options, tick the box for Breakout Room pre-assign. Click here to view our detailed guide on Scheduling a Meeting. This can also be done during the initial meeting setup. To create breakout rooms with specific users in advance of your meeting, first to your Zoom account, locate your scheduled meeting and click edit. See the ‘Managing breakout sessions’ section below for information on running a breakout session. Once you are ready to start the breakout session, click Open All Rooms. This allows you to specify whether participants can move between rooms, automatically end the breakout session after a set amount of time, or adjust the countdown timer when manually ending a session. If you would like to adjust the settings for the breakout session, click the ‘ Cog’ icon at the bottom of the window. To move a participant, hover your cursor over their name, click Move and select the desired room. From this window you can rename or delete a room, assign additional participants to a room, move participants between rooms, and use the Add Room button to create additional breakout rooms. You will be presented with a window previewing the rooms and which participants will be allocated to each. You can then assign participants automatically (random allocation), manually (not recommended for large groups), or let participants choose their own groups. Use the Breakout Rooms window to specify the number of rooms using the drop-down menu. To initiate a breakout session during a meeting, start by clicking the Breakout Rooms button at the bottom of the window. assigning roles during the breakout session to ensure activities run smoothlyĪd-hoc breakout groups can be created quickly during a meeting, or you can create groups with specific participants in advance by configuring the meeting settings in your Zoom account.expected outputs and whether participants will report back to the main room.materials participants may need to work on. ![]() ![]() Like any group activity, it can be helpful to plan breakout activities in advance. ![]() Breakout rooms can also give participants access to features which may be restricted in the main room, such as their microphone, camera, and screen sharing. This is an excellent feature for adding collaborative elements to online classes or webinars, particularly with a large number of attendees where facilitating meaningful interactions can be challenging. As meeting host, you have full control over the number of rooms created, who can join each room, how long the breakout sessions will last, and have the ability to move between rooms at any time. Breakout rooms allow you to divide meeting participants into separate sessions which can be used for small group activities or discussions. ![]()
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